Property Management AI Agent Team — 13-Agent Portfolio Operation

AutomatedAgents • onboard-property-management.sh • Lease → Collect → Maintain → Report

🏠 Tenants & Applicants Maintenance • Payments • Leases 👔 Owners & Investors Reporting • Approvals • NOI ⚙️ OPERATIONS MANAGER General Manager • Portfolio Owner • Escalation Authority • Investor Reporting Cron: 7am brief • 6pm EOD • Mon weekly review • Monthly investor report 🔑 LEASING Vacancy → Lease • Marketing & showings • Applications & screening • Lease execution • Renewals & market survey 💵 RENT COLLECTOR Billed → Collected • Payment processing • Payment plans • Eviction coordination • Bad debt management 🔧 MAINTENANCE Issue → Work Order • Triage & dispatch • Work order mgmt • Capex coordination • Cost control 🤝 VENDORS Reliable Supply • Onboarding & vetting • Performance mgmt • Compliance checks • Spend optimization 🛡️ COMPLIANCE Legal & Audit Ready • Fair housing • Licensing & inspections • Regulatory calendar • Audit readiness 📊 OWNER REPORTING Data → Decisions • NOI calculation • Capex tracking • Investor comms • Portfolio analytics 📱 TENANT LINE 24/7 Front Door • Text/call intake & triage • Rent reminders • Routes to specialists • Never dispatches w/o approval 📈 MARKETING Vacancy → Tenant • Listing syndication • Paid ads & showings • Retention campaigns • Reputation/reviews 💹 FINANCIAL ANALYST Money → Model • Cash-flow forecasts • Underwriting • Refinancing windows • Stress tests 💬 RESIDENT RELATIONS Experience → Retention • Complaints & escalation • Move-in/out coordination • NPS & retention outreach • Conflict de-escalation ⚖️ LEGAL COMPLIANCE Legal Layer • Eviction lifecycle • Fair housing defense • Lease clause review • Rent control watch 📊 ANALYTICS LEAD Data → Future • Occupancy trends • Renewal probability • Market benchmarking • What-if scenarios INTEGRATIONS & TOOLS Yardi PMS • Accounting • Leases AppFolio PMS • Maintenance • Payments QuickBooks Ledger • AP/AR • Reporting Google Maps Routing • Areas • Nearby 🧠 Mnemosyne Shared Memory • Portfolio • Decisions 📱 Twilio SMS • Voice • Tenant/Owner Comms ISO Fair Housing • Standard Clauses KEY PERFORMANCE INDICATORS Occupancy > 95% • Rent collected > 98% • Work order SLA < 48h • NOI growth > 10% • Compliance 100% • Owner reports on time 100% Legend Orchestrator Revenue Field Ops Compliance / Data External Reports to Ops Mgr Data / Integration

How It Works

  • • Leasing turns vacant units into signed leases
  • • Rent-Collector turns billed rent into collected cash
  • • Maintenance triages & closes work orders
  • • Vendor-Manager keeps supply reliable & cost-optimized
  • • Compliance-Tracker keeps portfolio audit-ready
  • • Owner-Reporting delivers NOI & investor analytics
  • • Tenant-Line is the 24/7 tenant front door (text/call intake)
  • • Marketing fills vacancies; Financial Analyst models the money
  • • Resident-Relations, Legal-Compliance, Analytics-Lead at Industry
  • • Ops Manager owns the whole portfolio

Operations Manager

  • • Single pane of glass for the portfolio owner
  • • Morning brief 7am, EOD summary 6pm
  • • Weekly review Monday 9am
  • • Monthly investor report 10am
  • • Escalation authority for tenants, vendors, compliance
  • • Tracks occupancy, collection, NOI KPIs

Deployment

  • • Script: onboard-property-management.sh
  • • 7 core agents at Starter · 10 at Growth · 13 at Industry
  • • 35 scheduled jobs across the team
  • • Each agent gets SOUL.md, config, cron jobs
  • • Integrates: Yardi, AppFolio, QuickBooks, Twilio
  • • Shared memory via Mnemosyne across all agents

AutomatedAgents • onboard-property-management.sh • 13-Agent Portfolio Operation • Generated 2026-08-09 (updated 2026-09-10)